01.
Discovery
We map how your team works, where information lives and where it gets stuck.
Scroll
Customer-facing technology gets the attention and the budget. The internal platform , where staff find information, share documents and communicate , is too often an afterthought. Yet it is where the working day is actually spent.
It is also where most intranet projects fail. A platform can be technically impressive and still be ignored, because teams use an intranet only when it is genuinely the fastest way to get something done , never because they were told to.
Aerosoft builds intranet and SharePoint environments starting from how your team actually works rather than from what the software can do , pairing Microsoft 365 expertise with a real understanding of the operation beneath it.
The measure of success is simple and unforgiving: a platform the team reaches for first, because it makes the work easier. That is the only intranet worth building.
Most intranets fail because they’re built around features, not the way people work. We design around real daily tasks , so the portal becomes the first place staff look, not the last.
We map how your team works, where information lives and where it gets stuck.
We design a clear structure so everything has a home and is easy to find.
A clean, on-brand interface that staff find quick to learn and pleasant to use.
We build the portal or configure SharePoint, with the tools your team needs.
Existing documents moved in, organised, deduplicated and properly permissioned.
We train your team and launch the portal so adoption starts on day one.
When the latest version of a document is anyone’s guess, work gets done on the wrong one. We give your documents a single, version-controlled home , always current, fully searchable, and open to the right people. Your team stops hunting through drives and inboxes and starts trusting what they find.
Trading attachments by email is how five slightly different versions of one file get created. We set up shared workspaces, task lists and live co-authoring so teams genuinely work together in one place. Everyone edits the same document and sees the same tasks , literally on the same page.
The all-staff email has become background noise , sent, but rarely read. We build internal communications into the intranet so news, announcements and policy updates actually reach people. Important information lands where staff already are, instead of being lost in a crowded inbox.
SharePoint is powerful, but left unconfigured it overwhelms people and quietly gets abandoned. We configure, customise and tidy it into something your team finds genuinely usable , clear structure, sensible navigation, no clutter. You get the capability of SharePoint without the complexity that usually comes with it.
Without rules, a shared portal slowly turns into a mess where nobody is sure who can see what. We set up a clear permission model and governance rules from the start , the right people see the right things, and structure is maintained. The intranet stays organised and trustworthy as it grows.
Information your team cannot find is information that may as well not exist. We structure content properly and tune the search so staff get to what they need in seconds. The minutes lost asking colleagues, or rebuilding something that already existed, simply stop.
An intranet is a private internal platform where your team can access company information, collaborate on documents, communicate and complete business processes in one place. For Cayman businesses with distributed teams, remote workers or multiple departments, a well-designed intranet replaces scattered email threads, shared folders and disconnected tools with a single organised environment that keeps everyone aligned and productive.
We do both. Microsoft SharePoint is the most widely deployed intranet platform globally and integrates deeply with Microsoft 365 applications your team likely already uses. For businesses that need more flexibility or have workflows that do not fit SharePoint’s model, we build fully custom intranet portals. We recommend the right approach after understanding your team size, existing tools and specific requirements.
Yes. SharePoint is the foundation of Microsoft 365’s collaborative suite and integrates natively with Teams, Outlook, OneDrive, Power Automate and Power BI. We build intranet solutions that leverage the full Microsoft 365 ecosystem, turning your existing licences into a cohesive workplace platform rather than a collection of disconnected applications.
A focused SharePoint intranet for a small to medium Cayman business typically takes six to ten weeks from scoping to deployment. More complex portals with multiple departments, custom workflows, document management systems and integrations can take three to five months. We always deliver in phases so you get usable functionality at each milestone.
Yes. Document management is one of the core strengths of SharePoint and custom intranet platforms we build. We configure document libraries with metadata tagging, version history, check-in/check-out controls, approval workflows and retention policies. Employees can always find the current version of any document, and changes are tracked with a full audit trail.
Yes. Role-based permissions are fundamental to any intranet we build. HR information is visible only to HR and management; department pages are visible only to relevant team members; company-wide announcements go to everyone. We design permission structures that match your organisational hierarchy and can be maintained by your administrators without ongoing developer involvement.
Yes. Process automation is one of the highest-value aspects of a modern intranet. We build approval workflows, HR onboarding processes, expense submission and approval chains, IT request management, compliance sign-off workflows and more. These replace paper forms and manual email chains with automated, tracked digital processes that save hours every week.
Yes. All intranet and SharePoint solutions we implement are fully accessible from any device with a browser and an internet connection. Microsoft SharePoint also has fully featured iOS and Android apps. Secure remote access with multi-factor authentication means your team can work from anywhere in the Cayman Islands or internationally without compromising security.
An intranet can host virtually any type of content your business needs to share internally: company news and announcements, policies and procedures, employee directories, training materials, project sites, event calendars, benefits information, org charts, onboarding resources and department-specific knowledge bases. We build content architecture that makes information easy to find and keep up to date.
A shared file drive is just storage. An intranet is a working environment that combines document management with communication, collaboration, process automation, news publishing, directory services and business applications. An intranet makes information actively findable and usable rather than buried in a folder structure that only certain people know how to navigate.
Yes. Employee directories and org charts are standard intranet components. In Microsoft 365 these are driven by Azure Active Directory, so they update automatically when HR adds or removes users. Employees can find anyone in the organisation, see their role and contact details, and understand reporting structures without asking HR each time.
A well-structured SharePoint intranet for a small to medium Cayman business typically ranges from $8,000-$20,000 for implementation, design and training, assuming you already have Microsoft 365 licences. More complex enterprise intranets with extensive customisation, workflow automation and integrations range from $25,000-$60,000. Microsoft 365 licensing is an ongoing subscription cost on top of implementation.
Yes. Content migration is part of every intranet project. We audit existing content, archive outdated material, restructure and reorganise what should carry over and migrate it to the new platform with metadata intact. Good information architecture at migration time prevents the new intranet from becoming as disorganised as the old one.
Yes. We provide role-specific training for end users, content authors, department administrators and IT administrators. We create user guides, short training videos and a launch communications plan to drive adoption. A well-launched intranet sees much higher engagement than one simply switched on without preparation , adoption planning is built into every project.
Contact us at aerosoft.ky/quote or call +1 (345) 516-5569. We begin with a discovery session to understand your team size, current tools, pain points and goals. We then recommend the right platform and approach, and provide a detailed proposal with scope, timeline and investment. Most projects can start within two to three weeks of agreement.
Tell us how your documents and internal communication work today. We’ll show you the intranet we’d build.
Request a quote